Privacy Policy

Poseidon Pharmaceutical UK Limited – Privacy Notice


Your privacy is important to us.


Poseidon Pharmaceutical UK Limited is a supplier of high-quality used pharmaceutical and cosmetic equipment, and we are committed to protecting any data that we collect concerning you. By using our services, you agree to the use of the data that we collect in accordance with this Privacy Notice.


We respect and value the privacy of everyone who visits this website, www.poseidon-pharma.com (“the Site”), and will only collect and use personal data in ways that are described here and in a manner that is consistent with our obligations and your rights under the law.


We are committed to protecting your privacy.


Definitions and Interpretation


In this Privacy Notice:


  • “Account” means an account required to access and/or use certain areas and features of the Site.
  • “Cookie” means a small text file placed on your device when visiting certain parts of the Site or using certain features.
  • “Cookie Law” means the relevant parts of the Privacy and Electronic Communications Regulations 2003 (PECR).
  • “Personal data” means any information relating to an identifiable natural person as defined by the UK GDPR.
  • “we/us/our” means Poseidon Pharmaceutical UK Limited, company number 04987103, registered at Fernhill Estate Office, Fernhill Road, Nr Newport, Shropshire, TF10 8DJ.


About Us


The Site is owned and operated by Poseidon Pharmaceutical UK Limited.

VAT number: GB741613943.


Our GDPR Owner and Data Protection Representative is Peter Caswell.

Telephone: +44 (0) 800 009 6246

Email: gdpr@poseidon-pharma.com

Address: Fernhill Estate Office, Fernhill Road, Nr Newport, Shropshire, TF10 8DJ


Your Rights


As a data subject, you have the following rights:


  • To be informed about our collection and use of your personal data
  • To access personal data we hold about you
  • To rectification
  • To erasure
  • To restrict processing
  • To data portability
  • To object to processing
  • Rights regarding automated decision-making and profiling


If you wish to exercise these rights, please contact us using the details above.


What Data Do We Collect?


We may collect some or all of the following:


  • Name
  • Company name
  • Job title
  • Business email address
  • Business telephone number
  • Company postal address
  • IP address
  • Browser type and version
  • Operating system
  • Referring websites
  • Website usage data, including pages visited and interactions


How We Use Your Information


All personal data is processed and stored securely, and only for as long as necessary.


Our lawful bases for processing include:


  • Performance of a contract
  • Legitimate interests under Article 6(1)(f) UK GDPR


We use your personal data for:


  • Providing and managing access to the Site
  • Personalising your experience
  • Supplying our products and services
  • Responding to enquiries
  • Market research
  • Analysing website usage
  • Improving our services and communications
  • Understanding interactions with our website, email marketing and staff


Marketing Communications (GDPR & PECR Compliance)


We may use your personal data to send marketing communications about our products and services.


For B2B marketing, our lawful basis is legitimate interests—specifically, promoting and developing our business to relevant professionals in the sectors of the pharmaceutical manufacturing industry. We only contact individuals in their professional capacity and ensure all marketing is targeted and proportionate.


All direct marketing is carried out in accordance with the Privacy and Electronic Communications Regulations (PECR).


Every marketing email includes an unsubscribe link. You may also opt out by emailing gdpr@poseidon-pharma.com.


Where we use cookies, analytics, tracking pixels or similar technologies (including those in HubSpot), we provide clear information and obtain consent where required by PECR. Further details are provided in our Cookie Notice.


Use of HubSpot


We use HubSpot as our CRM system and marketing automation platform. When you interact with our website, marketing emails, or online forms, personal data may be processed through HubSpot. This may include:


  • Name
  • Company name
  • Job title
  • Business email address
  • Business telephone number
  • IP address and device information
  • Website browsing activity
  • Email engagement (opens, clicks, responses)
  • Interactions with our staff


HubSpot enables us to:


  • Manage customer and prospect relationships
  • Track website activity and page views
  • Personalise marketing communications
  • Analyse engagement with emails and forms
  • Automate follow-up communication
  • Maintain accurate CRM records


Our lawful basis for processing via HubSpot is legitimate interests under Article 6(1)(f) UK GDPR, and all electronic marketing complies with PECR.


HubSpot acts as a data processor on our behalf. HubSpot stores data in the EU and the United States. Where data is transferred internationally, HubSpot uses approved safeguards such as the EU-US Data Privacy Framework and Standard Contractual Clauses (SCCs) to ensure an equivalent level of protection.


You can read more about HubSpot’s data protection commitments in their publicly available Data Processing Agreement (DPA) (https://legal.hubspot.com/dpa).


Data Retention


We retain personal data only for as long as necessary for the purposes for which it was collected.


Analytics data (cookies, identifiers, etc.) is retained for 26 months, unless otherwise required.


We may retain data longer where required by law (e.g., tax, audit or regulatory obligations).


How and Where We Store Your Data


We store personal data securely within the UK.

We take appropriate technical and organisational measures to protect it.


Sharing Your Data


We may share your data with trusted third-party service providers such as HubSpot strictly for the purposes of delivering our services.


All processors are required to keep your data secure and use it only as instructed by us.


We do not share sensitive personal data unless legally required.


Accessing Your Data


You may request details of the personal data we hold about you and information about how it is processed.


We accept the following forms of ID for such requests:


  • Passport
  • Driving licence


Changes to this Privacy Notice


We may update this Privacy Notice from time to time. Changes will be posted on this page, and you will be deemed to have accepted the updated terms upon first use of the Site after the changes.